HR & Office Administrator

Location
Vilnius, Lithuania
Department
HR and Administration
Type
Full-time

Are you passionate about HR documentation, love keeping processes tidy, and enjoy being at the center of office life? Join Kongsberg NanoAvionics, where satellites meet smart administration! We’re looking for a proactive and reliable HR & Office Administrator to take ownership of HR documentation and administrative processes, while also acting as the key contact person for our office in Vilnius (2A). This is a full-time, office-based position, reporting directly to the Head of HR & Administration.

As HR & Office Administrator, you will:

Manage and maintain employee documentation, contracts, amendments, and internal policies.
Administer employee data in internal and external HR tools (HRIS).
Coordinate business trips and support with travel documentation.
Support implementation and optimization of HR and admin processes.
Assist in preparing orders, job descriptions, policies, and other official documents.
Collaborate closely with HR, legal, and accounting teams.
Perform additional tasks as assigned by the Head of HR & Admin.
Be the go-to person for all things admin in the 2A office (~20 people).
Ensure the office is fully equipped, organized, and running smoothly.
Support daily needs of administrative staff and visiting colleagues.
Handle general facility-related requests and maintain office supplies.
Support the CEO with administrative tasks when needed.
Administer shared mailboxes and respond to incoming emails professionally.
Handle incoming and outgoing mail, manage courier services and deliveries.

We expect you to have:

Has at least 2–3 years of relevant experience in HR or administrative roles.
Is fluent in English and Lithuanian (written and spoken).
Has strong attention to detail and excellent organizational skills.
Understands Lithuanian labor law and is confident handling HR documentation.
Is hands-on, solutions-oriented, and thrives in a dynamic environment.
Is confident using Microsoft Office tools (Word, Excel, SharePoint, PowerPoint).

Nice to have:

Experience with HRIS tools or document management systems.
Ability to build and improve internal processes.

Salary

Salary starts from 2000 – 2500gross/per month
The final offer will depend on the level of competencies and experience

Apply

PERKS & BENEFITS

We ensure

FOCUS ON SOLUTIONS, NOT REPETITIONS

Creating innovation without engaging in repetitive production.
PROFESSIONAL AUTONOMY & TRUST

Result-oriented working hours with the possibility to work remotely.
COLLABORATION WITH LEADING GLOBAL SPACE COMPANIES

Possibilities to cooperate with industry giants such as SpaceX and NASA.

We offer

GROWTH OPPORTUNITIES

More than 75% of our leadership has developed within the company and more than 12% of employees have expanded their expertise through horizontal moves.
PERSONAL & PROFESSIONAL DEVELOPMENT

Workshops, global conferences and industry meetups.
TEAM CLUBS

From airsoft, motorsports to a pilot club - numerous interest groups based on team hobbies.